Hosting a Regatta

Hosting a Regatta event manual.2022

Please read the manual and share with your team.  You should suggest they refer to the relevant duty they have been tasked with. The Hosting manual contains comprehensive information.

Some things to keep in mind:

  1. The coffee vendor is organised by BSRA. Christie from The Rich Pour will contribute 15% from main set up and 8% from coaches set up of the takings on the day of your event to your RSG on the Thursday following your event (she only does payments on Thursdays). Christie just needs bank details to deposit this.
  2. The regatta has pre paid parking only which is organised by the BSRA. The link to purchase will be posted on the website, on the event day calendar. Cars without pre paid parking will be denied access to the course.
  3. Please reduce packaging and eliminate polystyrene packaging in your host planning
  4. Head of the River – spectators are bused in to reduce traffic congestion

Event Insurance

There have been occasions where the Regatta has been cancelled due to severe weather that renders the course unsafe for rowing. When this occurs it usually a last minute decision so that every opportunity is given for the weather to change and the girls to race. This ultimately means that those catering for the event are left with an expenditure that cannot be recouped. In 2016 Somerville House investigated event insurance so that if this should occur they do not lose money. The details can be sought from Somerville House but they used a company called Altamont and insured for $15,000. It cost them $300 for this peace of mind. The BSRA recommend that you consider this insurance cost when it is your turn to host. Please keep in mind that core timings affect the viability of insurance.